The role of Human Resource Information System (HRIS) in HRM

 


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What is HRIS

HRIS is the intersection of human resources and information technology through software that allows human resources activities and processes to be carried out electronically. The system is used to collect and store the organization's employee data and enhance the core functions required for end-to-end human resource management, such as recruiting and entry, performance management, learning, and development, vacation management, salary management, attendance. etc.

The objective of HRIS

HRIS shapes an integration between HRM and information technology. Therefore, the basic objectives of HRIS are

  • To provide accurate information about human resource and their functioning and relevant environmental factors

  • To provide relevant information

  • To provide timely information

HRIS Functions


 

Applicant Tracking System (ATS)

Payroll

Benefits administration

Time & Attendance

Training

Performance management

Succession planning

Employee self-service

Reporting & Analytic

Benefits of HRIS

Kovach Kenneth et., al.(1999) defines HRIS as a systematic procedure for collecting, storing, maintaining, retrieving, and validating data needed by  organization  about  its  human  resources,  personnel  activities  and  organization  unit characteristics

- The availability of accurate and up-to-date human resources data

- Improved Compliance where data is collected and stored for compliance reasons

- Reduce the cost of data stored in the HR department

 - Faster data extraction and processing

 - Better analysis leading to more effective decision-making

 - Improved collaboration throughout organization, even when there are multiple company locations

 - Potential for greater employee engagement through self- service options

 - Enables the tracking of data required to advance the HR and business strategy.

 - Reduction of errors within payroll systems and employee information databases.

 - Speedy on-boarding made possible by mobile accessibility

 - Ease in distributing up-to-date materials concerning company policies and procedures

 - Improvements in training capabilities through integration and development tracking features

 - Improved time and attendance tracking abilities and accuracy

 - Increase Productivity

Conclusion

HRM is considered very important to the entire organization. Their role is the foundation of the company's support, providing a skilled and talented workforce, training services, abundant opportunities for employees, and so on. However, to achieve optimal operation, HRM must have the right tools and resources. HRIS can be used within the organization to help HR and managers improve efficiency and quality, which will increase the productivity of employees and managers to achieve the overall goals of the organization.     

References

Kenneth.A.Kovach (1999)., Technology Transfer &Human Resource Development, Journal

of Industrial and Commercial Training, Vol:26 (11) pp 17-21

 

Aihr: An HR Practitioner’s Guide [Online]

Available at: https://www.aihr.com/blog/human-resources-information-system-hris/

Accessed [11.08.2021]

 

ICEHRM: Benefitsof HRIS

Available at: https://icehrm.com/blog/advantages-or-benefits-of-the-human-resources-information-system-hris/

Accessed [30.04.2021]



Comments

  1. Parami Rathmalgoda21 August 2021 at 09:57

    Hello Jakson. Thank you for sharing this article. When we are discussing HRIS, Traditional HRIS software arranges fancy design and a large number of HR modules, but with an upward focus on the UX/UI of a dashboard, HRIS platforms are moving toward a simpler, more navigable design that works on both mobile and desktop platforms.

    ReplyDelete
  2. Sunith Geeganage22 August 2021 at 07:43

    As you discussed Jakson subject of HR is adding with many sub-subject and getting wider and complex. Therefore it is important that HR people armed with latest tech and tools to meet and overcome these rapid changes. HRIS is the digital platform to find best solutions.

    ReplyDelete
  3. Pradeep Rajapaksha23 August 2021 at 19:02

    Thank you for sharing Jackson. The use of the HRIS platform in companies in the current digitalization era is very important because the scope of HR and highly integrated information technology can increase the productivity of employees and managers to achieve organizational goals.

    ReplyDelete
    Replies
    1. Jackson Rosary29 August 2021 at 03:08

      Thank you for your valuable commenta Pradeep.

      Delete
  4. Rukmali Fernando23 August 2021 at 22:09

    The human resource information system (HRIS) is an expensive and time-intensive commitment to any organization. Therefore, organizations should work diligently and involve relevant stakeholders in the evaluation and selection process. A proper HRIS may necessarily enhance the productivity of the organization.

    ReplyDelete
    Replies
    1. Jackson Rosary29 August 2021 at 03:08

      Thank you for your valuable comments Rukmali.

      Delete
  5. Nadun Abeywickrama23 August 2021 at 22:51

    Hi Jackson, The HRIS is a system that is used to gather and accumulation data on an organization’s employees. In most situations, an HRIS involves the essential functionalities wanted for end-to-end Human Resources Management (HRM). It is a system for recruitment, performance management, learning & development, and many more.

    ReplyDelete

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